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VGN Small Awards and Use Facility Awards

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VGN Small Awards

If you are interested in applying for a Small Award, contact the Baccalaureate Partner Institution (BPI) Coordinator to discuss your proposal submission. All Small Award applications must be submitted to the VGN email address ( by the BPI Coordinator. 

We have had good run funding small awards for release time, students, equipment and more. However, we have come to the point where these awards must be made on a competitive basis. Therefore, we will now make small awards in a competitive manner, with all small award applications for the next grant year due on July 1, 2019.

The original intent of the small award was to help faculty free up time for publishing, research and proposal writing. While on July 1 we will accept small award applications for other purposes, freeing of faculty time will be our highest priority for small awards. As before you may apply for two small awards if they are for release time for two courses.


Small Awards are for up to $5,000 to support NIH-fundable activities.

The purpose of the Small Award is NOT to subvert the Pilot or Project Awards and allow faculty to avoid critical review or avoid required reporting. There will be a maximum of two Small Awards per faculty member per year.

It is possible to bundle two Small Awards for course release support up to $10,000. If two Small Awards are bundled for this purpose, the faculty member must receive release time for two courses. Only one application and outcomes report are required in this instance.


Full-time tenure track faculty members from our BPIs whose research is of interest and fundable by the NIH are eligible. While priority will be given to early career faculty, faculty members who have graduated from the VGN program are eligible to apply.

Proposal Format:

All submissions must be on PHS 398 forms and include a signature from the appropriate institutional official. The following pages can be downloaded from this site: The only exception is the Face Page, for which the following provided document should be used. Please note that all dates in the application must be identical.

  1. Face Page [Download]
    • Note that an entry for the “NIH Center or Institute (C/I) for the Research” and “Name of Program Officer and the NIH C/I or NSF Program” fields is required.
    • Dates cannot be backdated to before the activities on the Award begin
  2. Research Plan (not to exceed 2 pages)
    • Project Summary: concise statement for use of the funds
    • Research Strategy with Specific Aim(s)
  3. Budget
    • If salary is requested, applicant must include fringe, as appropriate
    • If salary is requested, applicant must include Facilities and Administrative (F&A) costs, as appropriate
  4. Budget Justification [Example]
    • If salary is requested, applicant must include fringe justification, as appropriate
    • If salary is requested, applicant must include Facilities and Administrative (F&A) costs justification, as appropriate
    • Document which courses or other duties are released for one or two Small Awards
  5. Biosketch
  6. IRB documentation (if applicable)

    *Form can be found here
    You must download this file and open it with the most updated form of Adobe Acrobat otherwise the form will not work.

  7. IACUC documentation (if applicable)
    • College/University IACUC approval letter
    • A copy of the approved protocol
    • Vertebrate Animals Section


For Small Awards beginning after June 1, 2019, funds must be expended by May 31, 2020.

Required attendance at the following events:

  • VGN Networking and Professional Development Seminar (Spring 2019)
  • VGN Career Day in Burlington, VT for students (April 2019)
  • VGN Faculty Retreat in Burlington, VT (Summer 2019)

Required completion of the following:

  • A report on the outcomes of the use of funds due June 30, 2019
  • Provide contact information and participate in annual and long term career tracking

If the Small Award funds are used to support an undergraduate student, the student will be expected to:

  • Present a poster at the VGN Career Day in Burlington, VT (April 2019)
  • Provide contact information and participate in annual and long-term career tracking


Contact Information:

Vermont Genetics Network
University of Vermont
120A Marsh Life Science Building
Burlington, VT 05405-0086
(802) 656-9119
(802) 656-2914 - FAX

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